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HEPiX2017 & HUF2017

Oct. 16th (Mon) - 20th (Fri)
HIGH ENERGY ACCELERATOR RESEARCH ORGANIZATION, KEK, Japan

Registration Form

After filling out the following form, please click "Next" for confirmation.
* are required to be filled.

Name and Affiliation
* Title
* Name Family Name        Given Name(s)
Budge Name to be printed on the name tag
* Institution
Contact Information
* Your Contact
* Address
Zip Code
* Country
* E-mail address
(Retype the address for verification.)
Phone +
Emergency Contact Name
Relationship
Phone number +
E-mail address
Registration
* Registration Detail - Reception and banquet are sponsored.
- The HUF2017 registration is open for HUF members only.
If you are not a HUF member yet, please contact the organizer (loc2017@kek.jp) first, before submitting this registration form.

Early bird special (until September 1st, 2017)




Regular (From September 2nd, 2017)




Profit organization (Neither a sponsor nor a HUF member)

      (Restrictions applied. Please contact the organizer first.)
* Lunch Monday, October 16th         
Tuesday, October 17th         
Wednesday, October 18th         
Thursday, October 19th         
Friday, October 20th         
* Reception    
      Venue: Banquet hall at Okura Frontier Hotel Tsukuba
      Date: Monday, October 16th
      Time: 19:00 - 22:00
* Banquet HEPiX          
      Venue: Tsukuba Sansuitei
      Date: Wednesday, October 18th
      Time: 19:00 - 22:00

HUF          
      Venue: Tsukuba Sansuitei
      Date: Thursday, October 19th
      Time: 19:00 - 22:00
* Social events Excursion (Bus tour for Nikko, Only for HUF participants)         
      Date: Wednesday, October 18th

KEK site tour         
      Date: Friday, October 20th, afternoon after the lunch
* Dietary Restrictions    
if yes,
* Accompanied person(s) Accompanying person(s): person(s)
      Fee: 20,000JPY/person (includes reception, banquet and social events, but no lunch)

Name of accompanying person(s):

Reception:
         Date: Monday, October16th, 2017

Banquet:
   HEPiX            Date: Wednesday, October 18th
   HUF            Date: Thursday, October 19th

Excursion (Bus tour for Nikko, Only for HUF participants):
      
      Date: Wednesday, October 18th

KEK site tour:
      
      Date: Friday, October 20th, afternoon after the lunch
Accommodation
We are holding a limited number of rooms solely for the HEPiX2017 & HUF2017 attendees at the following hotels near the venue. To reserve a room here, please fill in the check boxes. Room charges include service charge and taxes.
* Accommodation
Hotels [Web site]
      Single Room: 10,000 JPY per night for one person (Includes breakfast)
[Web site]
      Single Room: 9,000 JPY per night for one person (Includes breakfast)
[Web site]
      Single Room: 9,500 JPY per night for one person (Includes breakfast)

[Cancellation Policy]
1- Cancellations must be submitted by writing to the Secretariat (hepix-huf@science-cloud.com).
2- Reservations may be cancelled without charge up to ten days prior to check in.
Reservations cancelled less than ten days before the date of checking in will incur the following charges:
 
Time of cancellation (Japan time) Cancellation fee
Nine days in advance 10% of Room charge
One day in advance 20% of Room charge
Reservation day 100% of Room charge
No show 100% of Room charge
Date Check-in
Check-out
night(s)
Remarks As for accommodation, only single room stay option is available in the registration form. If you wish to stay in different room type, please select the hotel in the form with single room stay and input room type preference or any other additional requests (e.g. dates, etc.) in the REMARKS prompt.
If you reserve a hotel by yourself, please input below one of the hotel names in the above list where you take the bus for KEK. Because of the limited capacity, please refrain from riding the public buses at rush hour.
Payment
Fee Registration: JPY
Accompanying person(s): JPY
Accommodation: JPY
Total: JPY
* Payment Method    
If Credit Card, please fill the following.
If Bank Transfer,
- the details of the account information will be included in the auto-response form
- please note that any additional handling fees would be borne by you
- if the account holder's name should differ from the registrant name in bank transfer payment (e.g.in case your research institute will cover and wire your registration fees), please let us know both your name and account holder's name to the secretariat office.
Credit Card    
Card Number - - -
Expiration Date /    ( month / year )
Card Holder's Name
[Note] The charge will appear on your credit card under the name "Quality Management Co., Ltd." In English or “会議事務局” in Japanese. This is one of our authorized proxy companies, in charge of the collection of the conference registration fees.
Comments
If any

Your eligibility should be checked by the organizer in prior if you have any doubt. Cancellation will be accepted until September 1st. 2017. Handling charges of at least 10,000 JPY will be applied for refunds in any case.

If you need a visa to enter Japan, please contact the organizer as early as possible. At least 3 weeks are necessary at Japanese embassies in many countries.
Organizer: loc2017@kek.jp

Please contact us to the secretariat office regarding following inquiries
- cancelling registration
- modifying registration record
- accommodation requests
- registration fees and payment conditions and options
Secretariat Office : hepix-huf@science-cloud.com